JCRS 24th meeting
The Japanese Coral Reef Society, 24th Annual Meetings
Registration is closed on 29th, Oct.
The annual meeting of the 24th Japanese Coral Reef Society (JCRS), originally scheduled to be held at Ishigaki Island, will instead be held as online virtual meeting from 27th to 29th November 2021. We are welcome all presentations related to coral reefs as well as highly specialized themes proposed from more broad research fields. The meeting will serve as an essential venue for inter-disciplinary discussions and steps toward further collaborations among JCRS members. We welcome all of you to participate in and enjoy the meeting.
Chairman: Kosaku Arai (AIST)
Organizing Members: Akira Iguchi (Head), Masaru Mizuyama, Shoji Yamamoto, Atsushi Suzuki
日本語ページはこちら
Overview
Main Period：Nov. 27th (Sat) – 29th (Mon), 2021
Main venue：Online virtual meeting (Details will be announced later)
General rules on materials and works presented in the 24th meeting of the Japanese Coral Reef Society
The 24th meeting of the Japanese Coral Reef Society (referred to as the JCRS24 meeting) will be held online. General rules on materials and works presented in the JCRS24 meeting are shown below. The materials and works include invitation URLs and passwords, abstract files, presentation slides, posters, video, voice presented in the JCRS 24th online meeting.
- Participants of the JCRS 24th meeting are prohibited to disclose the invitation URLs and passwords of the JCRS 24th meeting to non-participants.
- Participants of the JCRS 24th meeting are prohibited to disclose passwords for the abstract files to non-participants as well as to upload the passwords on any websites and on any social networking services (SNS).
- Participants of the JCRS 24th meeting are prohibited to take photographs, screen captures (screen shots), video recording, voice recording without presenter(s)’ agreement. Even in the case that presenter(s) agree the above action(s), the participants are prohibited to disclose the materials to other participants and non-participants, as well as to upload the materials on any website(s) and any social networking services (SNS)
- In the case that presenters of JCRS 24th meeting use all or part of published material(s) and work(s), the presenters must indicate the source (e.g., authors, year, journal title) and any modifications of the material(s)and work(s) used.
Application and Inquiry
Registration: Please access the following website and fill in the required information. If you are not able to join online virtual meeting and just need the electric abstract, please register.
Registration Form (Available on August 30th)
Schedule (before registration)
August 30th (Mon), 10:00 (JT).
- Registration period opens.
- Application period for research presention opens.
- Application period for poster exhibitions (coral reef conservation activities/studies by students in high school and below) opens.
- Application period for mini-workshops opens.
- Application period for virtual event opens.
- Registation form（Available since August 30th）
Sept. 22nd (Wed), 12:00 (JT).
- Deadline of early-bird registration*.
- Deadline for the submssion of research presentation.
- Deadline for abstract submission.
- Deadline for the submssion of poster exhibitions (coral reef conservation activities/studies by students in high school and below).
- Deadline for the submssion of mini-workshops.
- Deadline for the submssion of virtual event.
*You can apply for participation in 24th JCRS until October 29th, but the participation fee for general members will be higher.
Oct. 29th (Fri), 17:00 (JT).
- Deadline for registration.
*Registration will be accepted as long as the capacity of the venue (Zoom, etc.) permits. However, if you register at the last minute, there may be a delay in registration to the participant ML and other information. Please register as soon as possible to allow enough time.
24th JCRS Schedule (*Tentative version)
November 27th (Saturday) –1st day of the meeting–
09:00-13:00 Board of Directors/ Delegates （Venue: “Zoom”）
13:00-17:45 Oral presentations 1 （Venue: “Zoom”）
18:00-19:30 Mini-workshops and other Virtual events 1 （Venue: “Zoom”）
November 28th (Sunday) —2nd day of the meeting–
09:00-11:15 Oral presentations 2 （Venue: “Zoom”）
11:30-13:30 Poster presentations （Venue: “SpatialChat”）
13:45-14:45 Oral presentations 3 （Venue: “Zoom”）
15:00-17:45 Public Symposium （Venue: “Zoom”）
18:00-20:00 Online meetup (Venue: “SpatialChat”）
November 29th (Monday) –3rd day of the meeting–
09:00-11:15 Oral presentations 4 （Venue: “Zoom”）
11:30-13:30 Poster presentations （Venue: “SpatialChat”）
13:45-14:45 Oral presentations 5 （Venue: “Zoom”）
15:15-16:15 Mini-workshops and other Virtual events 2 （Venue: “Zoom”）
16:30-18:00 JCRS Prize award ceremony （Venue: “Zoom”））
*The schedule might be modified according to actual submitted number of oral/poster presentations.
*The schedule of Mini-workshops and other Virtual events will be announced later
Program
Oral and poster presentation program (temporary version) will be available as Excel format (around October 15th).
Download page: PROGRAM (draft version)
Call for Registration
Registration has opened at Aug. 30th and deadline for the presentation and early-bird registration is Sept. 22nd. Please register through the following website by Sept. 22nd. Registration for particpation only is possible until Oct. 29th.
Registration form
Payment of fee
After you finished registration at the following site 「Call for registration」，please complete the payment using one of the following options.
If you register after 12:00 on September 22nd, the participation fee will be higher. Please complete your registration by 12:00 on September 22nd.
1. Overseas member
Register by selecting “Overseas” in Participant information (2nd page of registration form” and clicking “送信”(send). You will receive e-mail for invoice and instruction of paypal payment around last week of September.
*including persons who will join JCRS. Please see “Membership Application”site
2. Student member
Register by selecting “Student” in Participant information (2nd page of registration form” and clicking “送信”(send). You will receive e-mail for invoice and instruction of paypal payment around last week of September.
*including persons who will join JCRS. Please see “Membership Application”site
3. Individual members (Non-student and living in Japan)
Members living in Japan should be individual member. Please see “Membership Application”site
4. Non-members
Register by selecting “Non-member” in Participant information (2nd page of registration form” and clicking “送信”(send). You will receive e-mail for invoice and instruction of paypal payment around last week of September.
Registration Fee （Only applicable for 2021 online virtual meeting）
|
Early-Bird |
Regular rate |
||||
|
Individual, |
Student |
Individual, |
Student |
||
|
Registration |
JCRS |
\2,000 |
\500 |
\3,000 |
\1,000 |
|
Non- |
\4,000 |
\2,000 |
\5,000 |
\2,500 |
|
* Early-Bird rate will be applied when the registration process is completed by September 22nd.
* Special category: registration fee for students in high school and below are free.
* Entry to oral and poster presentations is free.
* Electronic abstract-book (with password) will be freely distributed only to the paticipants.
If you are not able to join online virtual meeting and just need the electric abstract, please register.
Printed-abstract book is not available.
Outline of Presentations
Please fill out the registration form with your participant registration information and submit it to the Organization Committee through the web site indicated above.
If you would like to make a presentation, you should inform us about the presentation type (oral or poster), title of your presentation, name and affiliation in your registration. Please note that all presenters must be members of JCRS except for invited speakers and students in high school and below. The Organizing Committee has the privilege to decide the form of presentation for all participants. You may be asked to change the presentation style form depending upon the number of presentation applications.
※In principle, only one presentation is allowed per person.
Abstract book
Electronic abstract-book can be accessed only to the paticipants <<< LINK >>>(with password). If you are not able to join online virtual meeting and just need the electric abstract, please register. Printed-abstract book is not available.
Abstract Format
The Abstract format template (Word format) can be downloaded here（MS-Word format）
Please paste your abstract on this form, convert it to a PDF file, and send it to the Organizing Committee.
Paper size: A4 (1 sheet), top and bottom margins 3 cm, left and right margins 2.5cm.
Format：
Title: Arial font, 14 pt, centered
Second line: All authors’ names, Times New Roman font, 12 pt, centered. Please indicate the presenter with an open circle (○). Middle name should be initialed.
Third line：Affiliations (Abbreviation would be recommended), Times New Roman, 10 pt, centered.
Fourth line: Keywords (1-2 words and less than 5 keywords), Times New Roman, 10 pt, centered.
Fifth line: Abstract, Times New Roman, 11 pt, full-justified
Other details: Figures and tables can be included with abstracts.
Please ensure that any unusual fonts or symbols can be read properly in the PDF file format before sending files. Also, please make sure the format is correct. Please make sure the file size does not exceed 1MB before sending it to the Committee.
Abstract submission
The deadline for abstract submission has been extended to September 27 (morning) due to the reason that abstracts must be submitted at the same time as registration and the format of abstracts has changed. Also, please note that the attached file is the new format for abstracts, which should be no more than one page (including Japanese and English).
Please submit abstracts both as the PDF file and the original Word file via following upload URL by Sept. 22ndSept. 27th, 2021.
upload URL：Uploading site
Deadline： Sept. 22nd (Wed), 2021 until 12:00Sept. 27th (Mon), 2021 until 9:00 (JT)
*We can’t allow any amendment, correction and edits after the submission due date.
*Please check your abstract carefully before submission.
*Please do not miss the due date.
If you have questions, please contact the committee by e-mail （jcrstaikai@gmail.com））.
We welcome all of you to participate in and enjoy the meeting.
Presentation Guidelines
Details will be announced when the program is released in October. All presenters must be members of JCRS except invited speakers and students in high school and below.
Oral presentations：15 minutes are allotted, including set-up and questions. Presenters need to prepare electric presenation and your own PC (Win/Mac).
Presentation will be conducted as live-presentaion sharing your presentation in your PC through the Zoom.
Poster presentations：Presentation will be conducted in SpatialChat. For more information, see above.
Oral Presentation (How to use Zoom)
– Oral presentations will be conducted via Zoom. Please install and update the Zoom application to the latest version.
– 15 minutes (12 min for presentation + 3 min for discussion)
– “Microsoft PowerPoint” is supposed to be used for the presentation.
※See this manual for details.
– Presentations will be conducted with sharing the screen on your own computer. Only those who wish to test the connection one week before the conference.
– If you wish the organizing committee play your presentation slides in case of internet connection problems, please share your presentation slides by November 24, 2021 to the following link.>
※Please use “O-No_NAME” as the file name. (e.g., O-XX_CoralREEF.pptx)
Link to SUBMIT presentation slides (*only those who wish, upload deadline: November 24, 2021
Poster presentation (How to use SpatialChat)
・Please check the format in this EXAMPLE.>
・The required formatting is below;>
Poster size, A0 landscape; text size, 36pt or larger; file format, .jpg; file size, 10MB or smaller; file name, “P-No_NAME” (e.g., P-XX_CoralREEF.jpg)>
※Note: the file formats other than .jpg may degrade the resolution of the image when posted.>
※When using images created and photographed by hand, please make sure that the aspect ratio is 3:4 (landscape) and that the text is sufficiently visible even when the image is reduced in size.>
・All posters for presentation should be uploaded to the following link by November 20, 2021.>
※Only those who wish to confirm the poster visibility, please access to the SpatialChat after November 24, 2021.>
・The SpatialChat URL can be accessed at any time during the conference (November 27, 8:00 – November 29, 23:00).>
Link to SUBMIT posters (*all the presentators, upload deadline: November 20, 2021)
Poster presentation (tentative)
Note: This is a tentative version, but we presume it may be of help to those who are planning to make a poster presentation.
We are planning to use SpatialChat for poster presentations online.
Poster preparation
Prepare a JPEG file. We will announce the size and resolution, as well as how to upload the file, in due course. Posters will be displayed by the organizing committee.
Poster exhibition room
Click the link we provide, so that you can enter the room.
 |
| Example of a poster exhibition room (note that we displayed same posters for trial) |
Presenters: Move your icon to the bottom side of your poster and stay there.
Audience: Move your icon close to the presenter’s icon, so that you can talk with the presenter. The volume of voice depends on the distance between you and the presenter. The voice will be louder as you approach the presenter’s icon. If you wish to visit another poster, just move your icon to the presenter of the another poster. You can talk with the another presenter, without hearing the voice of the first presenter.
You can zoom in any posters by yourself. So you can have a quick look at a poster before you talk with the presenter.
 |
 |
| Zooming in the poster of your interest. |
SpatialChat is very intuitive to use, and we found no problem during the trial process. You may even feel as if you are in the poster exhibition room. We will make further check of the use, and make detailed announcement in due course.
Presentation Award for Young Scientists
Presentation Awards for Young Scientists” will be given to JCRS members who are the students or not student but 30 years old or younger at the end of the fiscal year, who take excellent oral and poster presentations, and have never won the award. The candidates who intend to entry for the award must be submitted in the “Registration form”.
Public Symposium
“The Forefront of Coral Reef Research – from Geology to Ecosystems”
Date and Time: 15:00 – 17:45, Nov. 28th (Sun), 2021
Venue: Zoom
The research presented at the Coral Reef Society is mainly divided into biological and geological fields, but both fields have the potential for fusion and development while receiving inspiration in both directions. This year’s meeting will feature presentations by leading researchers in a wide range of research fields, from geology to ecology, using coral reefs as a stage. We hope this will provide an opportunity to think about the future of research unique to coral reefs.
Speakers
Kousaku Arai (National Institute of Advanced Industrial Science and Technology)
Hiroya Yamano (National Institute of Environmental Studies)
Yusuke Yokoyama (Atmosphere and Ocean Research Institute, The University of Tokyo)
Masaru Mizuyama (National Institute of Advanced Industrial Science and Technology)
Yoshihisa Fujita (Okinawa Prefectural University of Arts)
Yasuhiro Kubota (The University of Ryukyus)
Sponsored by: The Japanese Coral Reef Society
Supported by: (under consideration)
If you have any questions, please do not hesitate to contact the JCRS24 Organizing Committee (jcrstaikai@gmail.com).
Call for mini-workshops
The Organizing Committee welcomes the organization of associated meetings for specific topics concerning coral reef studies in Japanese/English languages. We prepare Zoom rooms according to the request by the organizers. The organizers must be the JCRS-member. Please note that NON- JCRS-member can freely have presentations at and participate in the mini-workshop.
If you would like to organize a meeting, please send the following information to the Organizing Committee （jcrstaikai@gmail.com）by 12:00 on Sept. 22nd (Fri).
Necessary information:
1) Meeting title,
2) Organizer(s) (name, affiliation),
3) Desired date and time,
4) Summary (about 150 words)
Call for online virtual event
The Organizing Committee welcomes the event that takes advantage of the virtual platform (e.g. free travel expenses) . We prepare Zoom rooms according to the request by the organizers. The organizers must be the JCRS-member. Please note that NON- JCRS-member can freely have presentations at and participate in the virtual event.
If you would like to organize a meeting, please send the following information to the Organizing Committee （jcrstaikai@gmail.com）by 12:00 on Sept. 22nd (Fri).
Necessary information:
1) Meeting title,
2) Organizer(s) (name, affiliation),
3) Desired date and time,
4) Summary (about 150 words)
Call for elementary, junior, and senior high school students’ poster exhibition
The Organizing Committee welcomes poster exhibitions of coral reef studies by elementary, junior, and senior high school students. Students who will make the poster presentation and up to one their attendant (non-JCRS member is acceptable) can attend without registration fee payment. Registration must be done via the web site for JCRS24 registration by 12:00 on Sept. 22nd (Wed).
If you have any questions, please do not hesitate to contact the JCRS24 Organizing Committee (jcrstaikai@gmail.com)
Call for poster exhibition about coral reef conservation activities
The Organizing Committee welcomes poster exhibitions of coral reef conservation activities. Registration must be done via the web site by 12:00 on Sept. 22nd (Wed).
If you have any questions, please do not hesitate to contact the JCRS24 Organizing Committee (jcrstaikai@gmail.com).
Theme Session
No Theme session scheduled
If you have any questions, please do not hesitate to contact the JCRS24 Organizing Committee (jcrstaikai@gmail.com).
English Session
No English session scheduled
If you have any questions, please do not hesitate to contact the JCRS24 Organizing Committee (jcrstaikai@gmail.com).
